SOUTH CAROLINA SILVER HAIRED LEGISLATURE, INC.
ARTICLE I - NAME
Section 1. The legal name of the organization will be the South Carolina Silver Haired Legislature, Inc., hereinafter referred to as SCSHL.
Section 2. SCSHL will be considered the equivalent of the legal name of the organization.
ARTICLE II - PURPOSES
The purposes of SCSHL will be: (1) to identify issues, concerns, and possible solutions for problems faced by the citizens of South Carolina with special emphasis on issues related to Seniors; (2) to make recommendations to the Governor and to members of the SC General Assembly; (3) to educate the public on Senior issues; (4) to encourage Seniors to participate actively in public affairs; (5) to function on a nonpartisan basis; (6) to promote good government for all South Carolinians; and (7) to hold one SCSHL Legislative Session annually.
ARTICLE III - REPRESENTATIVES
Section 1. SCSHL Representatives will be registered voters at least sixty years of age who have been duly elected to represent their counties on a ratio of one per 5000 persons or major fraction thereof, aged sixty and over, according to the most current US Census data. Each county will have at least two Representatives, but no county will have more than ten. Each Representative will be elected for a term of two years. Candidates wishing to seek election as Representatives must file between the first Monday workday in January and the second Friday workday in February of prescribed election periods.
Section 2. If an elected Representative is unable to serve for the duration of his/her term, the Area Caucus will fill the vacancy with a person from that county until the next regular election.
Section 3. Elections will be conducted in an open and democratic manner in each caucus in March in odd years in a manner to be determined by the Area Caucus. Other matters relative to the election of Representatives will be set by the Area Caucus in consultation with the director of that Area Agency on Aging.
Section 4. Any Representative who fails to carry out the duties of the position to which he/she has been elected or appointed may be removed from the position(s) by the Area Caucus.
Section 5. Representatives may not be paid lobbyists, members of the General Assembly, or Constitutional officers.
ARTICLE IV - OFFICERS
Section 1. Officers will be the Speaker, the Speaker pro tem, the Secretary, the Records Clerk, and the Treasurer. A Parliamentarian, appointed by the Speaker, will serve as an ex officio officer.
Section 2. Officers of SCSHL will be elected by majority vote at the first organizational meeting following the election of Representatives. Officers will be elected for terms of two years. The Speaker and Speaker pro tem will be eligible to serve any unexpired term and two consecutive full terms. Other officers will not be restricted by term limits.
Section 3. Any vacancy occurring between Legislative Sessions in the office of the Speaker, the Speaker pro tem, the Secretary, the Records Clerk, or the Treasurer will be filled by the Board of Directors within thirty days.
Section 4. The officers of SCSHL will perform the duties prescribed by these Bylaws and by the parliamentary authority adopted by SCSHL.
Section 5. Any officer or committee chair may be removed from office for misfeasance, malfeasance, incapacitation that exceeds six months, or dereliction of duty. The Board of Directors will be the governance body empowered to make the determination.
ARTICLE V - DUTIES OF OFFICERS
Section 1. The Speaker will serve as the chair of the Executive Committee, the Board of Directors, and SCSHL; prepare agends
for all governance meetings; appoint ad hoc committees; propose the annual calendar for approval by the Board of Directors;
appoint Representatives to Legislative Committees; and recieve resolutions from Area Caucuses and assign them to SCSHL
Section 2. The Speaker pro tem will assist the Speaker as appropriate and will assume the duties of the Speaker in his/her absence.
Section 3. The Secretary will record minutes of all governance meetings and furnish a preliminary copy to the Speaker within thirty days.
Section 4. The Records Clerk will maintain current mailing labels of Representatives; lists of the Executive Committee, the Board of Directors, the Area Caucuses, the committee chairs, and members; and all official documents of the SCSHL. The Records Clerk will file all official documents and records annually with the South Carolina Department of Archives and History.
Section 5. The Treasurer will receive and disburse all funds, maintain financial records, report at all governance meetings, and serve as liaison to the South Carolina Secretary of State.
ARTICLE VI - MEETINGS
Section 1. SCSHL will hold a biennial Orientation in odd years as early in May as possible. The meeting will include information for new Representatives and Legislative Committee assignments. The Board of Directors will meet immediately following the Orientation.
Section 2. SCSHL will hold its annual Legislative Session at the Capitol during the second full week of September or as soon thereafter as possible.
Section 3. Each Representative will have one vote and must be present to vote at any meeting or session.
ARTICLE VII - EXECUTIVE COMMITTEE
Section 1. The Executive Committee will consist of the officers and the Immediate Past Speaker
Section 2. Meetings will be called at the discretion of the Speaker.
ARTICLE VIII - AREA CAUCUSES
Section 1. Representatives from the counties in each Area Agency on Aging will make up the Area Caucus. Each Area Caucus will elect a chair, who will serve as a member of the Board of Directors; one additional member to serve on the Board; a vice-chair; and a recorder
Section 2. Area Caucuses will propose resolutions for consideration and advocate for the priorities approved at the annual SCSHL Legislative Session.
Section 3. Area Caucus meetings will be called by the chair or at the request of a majority of the members.
Section 4. Area Caucuses are responsible to the SCSHL Board of Directors. Any caucus chair or board member may be removed from office for misfeasance, malfeasance, incapacitation that exceeds six months, or dereliction of duty. The Board of Directors will be the governance body empowered to make the determination.
ARTICLE IX - BOARD OF DIRECTORS
Section 1. The Board of Directors will consist of the Speaker, the Speaker pro tem, the Immediate Past Speaker, the Secretary, the Records Clerk, the Treasurer, and the two Representatives from each Area Caucus.
Section 2. Any vacancy among the Representatives serving on the Board of Directors will be filled by the respective Area Caucus.
Section 3. Each member of the Board of Directors must be present to vote.
Section 4. The Board of Directors will meet for the purpose of conducting business for SCSHL. Meetings will be held at least twice
a year as determined by the annual calendar.
Section 5. Special meetings of the Board of Directors may be called by the Speaker or by written request of at least six members of the Board of Directors. At least three weeks notice must be provided to each member. These meetings will be for the purpose of transacting business which, in the judgment of the Speaker or the six members requesting the meeting, cannot reasonably be delayed until the next scheduled meeting.
ARTICLE X - BOARD COMMITTEES
Section 1. The Speaker will appoint all committees. Each committee will elect its own chair.
Section 2. Standing committees of the Board of Directors will be: Finance, Judiciary, Advocacy, and Elections. Every member of the Board will be appointed to a Board committee.
Section 3. Duties of the Board committees will be:
a. Finance - (1) to prepare and submit an annual budget for approval by the Board at the last meeting of the fiscal year; (2) to recommend the financial institution in which funds should be kept for approval by the Board; (3) to plan a yearly fund-raising campaign for approval by the Board and to conduct the campaign; (4) to schedule the yearly financial audit; (5) to recommend policies related to reimbursement of expenses for approval by the Board; and (6) to oversee memorial funds.
b. Judiciary - (1) to review Bylaws and make recommendations to the Board; (2) to review legislative procedures and make recommendations to the Board, and (3) to consider and respond to written suggestions concerning judicial matters.
c. Publicity - (1) to develop and implement, with the Boards approval, channels for increasing public awareness of SCSHL; (2) to coordinate publicity for annual Legislative Sessions and other events; (3) to prepare and disseminate information to the media; and (4) to develop materials for use by Area Caucuses.
d. Procedures - (1) to review the procedures for the election of Representatives and make recommendations to the Board; (2) to register Representatives and arrange seating at the annual Legislative Session; and (3) to conduct roll calls for attendance records and for voting at the annual SCSHL Legislative Session.
ARTICLE XI - LEGISLATIVE COMMITTEES
Section 1. Standing committees of the SCSHL will be: Consumer Protection, Economic Security, General, Health, Long Term Care, and Transportation.
Section 2. Every Representative will be appointed to a Legislative committee.
Section 3. These committees will receive Caucus resolutions as assigned by the Speaker. Each committee will review its assigned resolutions, and the chair of the committee will forward all approved resolutions to the Speaker.
ARTICLE XII - RESOLUTION PROCESS
Section 1. All legislative action will be initiated in resolution form by the Area Caucuses.
Section 2. Resolutions will be submitted to the Speaker no later than July 1 and forwarded by the Speaker to the members of the assigned Legislative committee no later than July 15.
Section 3. Legislative committees will meet in July to consider assigned resolutions and forward approved resolutions from each committee to the Speaker no later than August 1.
Section 4. The Speaker will forward the approved resolutions to all Representatives no later that September 1.
Section 5. At the annual Legislative Session of the SCSHL, the Speaker will recognize each Legislative chair in committee alpha order for a motion to adopt one resolution. The procedure will continue until disposition of all resolutions has been completed.
Section 6. After action has been taken on all resolutions, each Representative will rank all approved resolutions in priority order. The Speaker will appoint an ad hoc committee to tabulate and announce the rankings.
Section 7. Only Representatives will be seated on the floor of the chamber during the SCSHL session.
ARTICLE XIII - QUORUM
A quorum will consist of the members present at any scheduled meeting.
ARTICLE XIV - GRIEVANCE PROCEDURE
Section 1. A grievance must bear the signature of the grievant and be presented in writing to the Speaker of the SCSHL within 30 business days of the occurrence of the incident being grieved.
Section 2. The Speaker will acknowledge receipt of the grievance and refer it to an appropriate committee, standing or ad hoc, within 10 business days.
Section 3. The committee will report its findings and recommendations to the grievant and to the Speaker within 10 business days.
Section 4. The grievant may accept the recommendations of the committee or file a further appeal within 10 business days to the Board of Directors.
Section 5. If there is an appeal, the Board of Directors will render a decision within 15 business days of the receipt of the appeal.
ARTICLE XV - PARLIAMENTARY AUTHORITY
The most recent edition of Robert's Rules of Order, newly revised, will be the authority governing all procedure not otherwise provided in the Bylaws.
ARTICLE XVI - AMENDMENTS TO THE BYLAWS
These Bylaws may be amended by a two-thirds vote at the annual Legislative Session, provided such proposed amendments are furnished in writing to all SCSHL Representatives at least thirty (30) days before the vote is taken. Any proposed amendment must show the present Article and the proposed change.
approved October 28, 1998 by steering committee; approved July 14, 1999 by South Carolina Silver Haired Legislature; amended September 12, 2000; amended October 23, 2001; amended December 12, 2002; September 14, 2004; September 14, 2006; September 15, 2009; September 11, 2012.